Thanks to all of you who helped make our 5th Annual User Meeting a SUCCESS!!!

We had the best attendance to date and welcomed the chance to meet some of the people we talk to on a normal basis. We had a great response to the meeting and received some good suggestions for next year.

In addition to our Prime Clinical Team, we were joined by a representative from CMS and also some of our vendor partners. Clients in attendance received some great information and had a chance to win various raffle prizes as well.

New this year, Prime Clinical was pleased to add a PCM Provider training and happy to have 25 of our providers join us over the two-day period. In the coming months we will be hosting PROVIDER TRAINING in our corporate location in Pasadena, CA and also our new satellite office location in Dublin, CA. Please keep an eye on the upcoming newsletters for dates, times and registration info.

For your review, or if you missed them, the Power Point presentations shown at our User Meeting may be accessed here.  

Stage 2 Meaningful Use

Training Plan Overview  

Click on the link to download a detailed PDF of the overview of our Stage 2 Meaningful Use Training Plan! Our PDF outlines the 'Phased-In' implementation of the new Stage 2 requirements necessary for Attestation in 2015.  

Have you checked out our website under 'Meaningful Use Tools' to see our online sessions & videos? We strongly urge you to attend the MU2 ONLINE FORUMS for Q&A.

Read more>>

Superbill Form Change Information

To help you meet the October 1, 2015 deadline of having superbills in your office updated, PCS has a blank Superbill Template, in Microsoft Word format, which can be copied. Your office may need an additional page for the diagnosis codes. Note: Please review our email of May 14, 2015 for superbill guidelines and restrictions.

 
Prime Clinical ICD-10 Look-up Screen    

Prime Clinical has a stand-alone program in beta testing which allows users to enter their PCS clinic number and either an ICD-9 code or partial description to query the corresponding ICD10 codes and descriptions. This program, which will be for Intellect users who do not have PCM, may be run independently outside of Intellect. For additional product information and status updates on our daily improvements to this option, please contact PCS Support.

 
ICD-10 Clearinghouse Testing     

If you are using a clearinghouse that is

not partnered with Prime Clinical, you will have to do your own testing. Partnered clearinghouses include Trizetto, Optum, and Zirmed. Ability has already been tested via Medicare.

Prime Clinical's ICD-10 Checklist: 

In your ICD-10 preparation, PCS suggests these check points:

• Update Your Superbill: On October 1, 2015, ICD-10 goes into effect. Any superbills your office is currently using that include diagnosis codes will need to be updated to reference the new ICD-10 codes. See deadlines and procedures.

• Add Specific ICD-10 Codes: As your software vendor, Prime Clinical has included ALL the ICD-10 codes and a crosswalk in your software. Any codes that are not included in your system will need to be added to your system by you and your staff. Please be advised, the ICD-10 codes were pulled from the CMS website and are not a product of PCS.

• Review Training Videos/Information: Prime Clinical constantly updates our websites with current ICD-10 information for our clients. After logging-in simply click on the blue ICD-10 box on the right. Information includes  links to ICD-10 Medicare video tutorials such as:

• Are you ready to transition?

• A Roadmap for Small Clinical Practice

• Small Practice Guide to a Smooth Transition

• A Guide for Small and Medium Practices

• Clinical Documentation

• The Provider Perspective

To access the links after logging-in, click on OnStaff/Intellect, then ICD10, and then ICD-10 Video Tutorials. Note: All CMS videos require a Medscape login.

Helpful ICD-10 Links from the Industry

• Operationalizing ICD-10 - This Microsoft Power Point presentation was shown at the HIMSS15 Annual Conference, April 12-16, 2015

• ICD-10-CM/PCS Transition: Planning and Preparation Checklist  - This checklist, prepared by Sue Bowman, RHIA, CCS, and Ann Zeisset, RHIT, CCS, CCSP from AHIMA, is current as of May 2014

• Coding for ICD-10-CM: Continue to Report CPT/HCPCS Modifiers for Laterality - This notice from Noridian was updated May 22, 2015. Additionally, Noridian offers web-based workshops, in-person workshops, and Ask the Contractor Teleconferences (ACTs) as well as some partner events. View/select an event

• "Introduction to ICD-10 Coding" and "ICD-10 Coding and Diabetes" - These 4-minute videos from CMS explain key ICD-10 concepts. Additional ICD-10 information is also available at cms.gov/ICD-10.

 
ICD-10 Coding Concerns Dispelled
with 10 CMS Facts   

The lefts for Medicare & Medicaid Services (CMS) spoke with providers throughout the country and identified certain myths about the ICD-10 transition that many are worried about. Below are ten facts that should dispel these myths and allay ICD-10 coding concerns:

1.    The ICD-10 transition date is October 1, 2015

2.    You don't have to use all 68,000 codes

3.    You will use a similar process to look up ICD-10 codes that you use with ICD-9

4.    Outpatient and office procedure codes are staying the same

5.    All Medicare fee-for-service providers have the opportunity to conduct testing with CMS before the ICD-10 transition

6.    If you cannot submit ICD-10 claims electronically, Medicare offers several options

7.    Practices that do not prepare for ICD-10 will not be able to submit claims for services performed on or after October 1, 2015

8.    Reimbursement for outpatient and physician office procedures will not be determined by ICD-10 codes

9.    Costs could be substantially lower than projected earlier

10.  It's time to transition to ICD-10

See the details>>

 
Dual Coding ICD-10 and ICD-9: When and How    

After October 1, 2015, there will be a period of time when you may have to use both coding systems. If you take the right approach, however, you can keep that overlap period brief.

Which code set you use will depend on the date of service. Claims with a date of service before October 1 will need to be coded in the ICD-9 system - even if those claims are not submitted until after October 1. Claims with a date of service of October 1 or later must use the ICD-10 system. CMS will not accept a claim with more than one code set. You must use either all ICD-9 or all ICD-10, so in some cases, you may have to split a claim.

Read the whole article>>

 
One Clinic's ICD-10 Conversion Story ...     

We recently heard from a client about her journey as an Office Manager to get the ICD-10 ball rolling in their clinic. Do her comments resonate with you? How is your ICD-10 conversion going? Do you have any helpful hints? Any suggestions on handling conversion issues?

We look forward to hearing your story ... 

Read Judy's letter>>

Microsoft Windows Server 2003 R2 End-of-Life July 15, 2015

Prime Clinical Systems is fully dedicated to comply with Health Insurance Portability and Accountability Act (HIPAA) security guidelines and procedures. Microsoft has announced the official end-of-life support for Windows Server 2003 R2 on July 15, 2015, making this version of the Microsoft Operating Systems non-HIPAA compliant. In an effort to inform our clients to plan ahead and avoid the last minute rush, we highly recommend to start considering upgrading your servers to Windows 2008 R2 or Windows 2012. A typical server upgrade may require your office to be down for a few days. Please contact our Hardware Department to coordinate and facilitate this upcoming project.

Prime Time Funnies

Company Information

Since we began in 1983, Prime Clinical Systems has never looked back as a company. Thriving with the most energetic and knowledgeable employees, Prime Clinical continues to help practices achieve their goals of eliminating their paper charts and accomplishing quality and accuracy in patient care. We take great pride in the excellence that we stand for as a company and celebrate our achievements every day.

Prime Clinical Systems, Inc.

3675 E. Huntington Drive, Suite A

Pasadena, CA 91107

(626) 449-1705

www.primeclinical.com

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