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Intellect™

IMPORTANT PROGRAM MODIFICATIONS

This update list includes the features and modifications made in the current update. Please review the entire document and pay close attention to the any items which have ATTENTION before the description of the feature as these will IMMEDIATELY affect Billing:

Registration

Registration --► Regular --►Worker Insurance --►Insur Add

PCS added 3 instances of an optional new field to the database which may be used for Workers Registration Insurance when the client treats Continuous Trauma cases. The fields are NOT automatically added to the screen as many Worker Compensation clients do not need them. If you wish to add the fields to the screen  see the On-line document on adding/removing fields Utility --► Set Up --►Screen Fields:

Registration --► Regular --►Patient or Worker

New functionality for an optional field

For MIRCal OSHPD to satisfy the new language reporting requirements the optional field <Language> should be added to the Patient Registration screen.

MIRCal filers should then complete this field for all patient’s seen after January 1, 2009.

The field may be added as a drop-down or a text entry. Contact PCS support for help.

The following list contains the codes:

Charges

Charge --►Charge

When Utility --►Procedure <Calendar Y/N> = 'Y,' the Charge --►Charge Calendar pop up now has Check Boxes which allow the poster to select a week at a time

Charge --►Modify

Previously under certain circumstances the <POS> column field (Place of Service) or <Days/Units> (in the Payment History display) could be modified and left blank. This has been corrected and these fields no longer accept blank values.

Charge --►Modify

New option available.

Charge --►Modify when 'N' is typed in the Command Column with a procedure highlighted the <Apply To All> check box is now available. If selected, any changes made to the displayed charge record are applied to all the charges currently displayed in the entire Charge/Modify session. You still must press [Enter] at the Approved Amount field for the changes to be saved. This option applies only to these fields: <Pay Plan>, <Insurance>, <Sec. Insurance>, <Category Code>, <Billing Date>, and <Sec Bill Date>.

Payment Menu

Payment --► Open Item

When posting payments for a Company Account, the <Name> field value changes to display the patient name of the highlighted record. Company accounts previously displayed the Company Name through out the posting session.

Payment --►Open Item

The <Message> field now accepts blank (null) as a value. Prior to the update to remove an existing code you needed to replace it with a new code. Now you may leave the field blank. Changing the Message code still requires a transaction posted to the record (a payment, an adjustment, or a comment entered) and committed.

Billing Menu

Billing --► Insurance

In order to accommodate Medi-Cal billing restrictions for Dialysis claims on UB-04, which limit charge lines to 15 instead of the usual 22, users are able to select Form Type 'A.' The Utility --► Insurance screen does not require any change.

Management Menu

Management --►Analysis

There are some reports which print only one page (for example: Analysis Report EE, FF, GG, and HH). These did not have a report Total when printing (There would only a total per page). This has been corrected and the report Total has been added.

Utility Menu

ATTENTION: New Field

Utility --►Procedure

A new field has been added Utility --►Procedure <NDC Unit Value>          

Used to convert quantities from HCPCS to NDC.

This value is used to populate the Electronic 837 claim Loop 2410 CTP04

Type the actual decimal quantity administered in a single dose.

 For example:

HCPCS code is per 10mg and the product comes as a dry powder injection 500mg

NDC units are 'each vial'

Dose was 100 mg, for example

HCPCS quantity = 10 and the NDC quantity = 100/500 = 0.2

ATTENTION: New Field

Utility --►Procedure

A new field has been added to the Utility --►Procedure screen called <Unit of Measure>.

The <Unit of Measure> is required when an NDC Code is present. A procedure must be created with Utility --►Procedure <Status> = 'N.'

Select the Composite Unit of Measure Qualifier that applies to the billing in this field to populate the Electronic 837 claim Loop 2410 CTP05.

Utility --►Procedure

A new functionality has been added to the Utility --►Procedure screen field <Cost>.

The <Cost> is used when an NDC Code is present. A procedure must be created with Utility --►Procedure <Status> = 'N.'

The value in this field is used to populate the Electronic 837 claim Loop 2410 CTP03.

Paper Claims

Intellect completes Box 24A CMS 1500 (HCFA) in the gray shaded area with the NDC number proceeded by the 'N4' qualifier.

Intellect completes Box 24D CMS 1500 (HCFA) in the gray shaded area with the quantity proceeded by the Unit of Measure qualifier.

NOTE: the paper claims and electronic files allow for only one 11 character NDC number per charge. If billing for an injection where 1/2 comes from one vial and the second half comes from another vile: contact the insurance carrier to find out how the claim should be billed.

For more detail see the on-line help document under Charges --►Specialty Charges 'NDC set Up.'

Utility --►Procedure

When Utility --►Procedure <Calendar Y/N> = 'Y,' the Charge --►Charge Calendar pop up now has Check Boxes which allow the poster to select a week at a time

Utility --►Tools --►Configuration

Three new fields have been added to be used when the client's database server and the task server are different: Onstaff Server Address, Report Port, Task Manager Port. 

These are the  Values:

Onstaff Server Address                         localhost

Report Port                                               6234

Task Manager Port                                  6233

These fields should be modified ONLY if the Database Server and Intellect Server are separate. Most systems are set up with the Database and Intellect Tasks running on the same server, and should be left with the default settings. Do not change them unless instructed to do so by Prime Clinical Systems.

Schedule

Schedule --►Appointment --►Full Day

Intellect has two new label formats which may be printed for a patient with a scheduled appointment. When the user right clicks on a scheduled appointment and selects Print --►Label the Page Set Up dialog box is displayed.

Select 'Dymo' (if available) from the Printer option.

This feature may be used with only the Dymo Label printer; it does not work with a dot matrix or laser printer.

NOTE: every time a label is printed, it is required to select the margin settings (Landscape may be saved, but the Margin settings need to be selected each time).

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