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OnSTAFF 2000

There are four principal On-Staff menus: Main Menu, Utility Menu, Set Up Menu and External Options Menu.  Each menu display contains the menu name and available options.  Each option contains a highlighted letter which when pressed, will access the selected option. 

New Patient       Allows the entry of patient demographic, insurance, and initial encounter information  (covered in Session III) and more.

Charges             Allows the entry of charges by posting diagnosis and procedure codes, entry of subsequent encounter screens, and access to modify previously posted charges (covered in Session III).

Payment             Allows the entry of payments and adjustments (covered in Session III).          

Account              Allows a search of the patient's name.  When found displays their individual and/or family account information and allows quick access to either the demographic information or individuals accounting information (covered in Session III and IV).

Ledger               Accounting and Open Item Ledgers displays or prints each patient's account activity.  Analysis ledger allows for analysis of monthly charge, payment and adjustment as well as displays the current unique statement message assigned to that patient.  The Collection ledger allows for collection tracking by use of ledger flags (covered in Session III).

Date                   Used to close accounts for the day, month, or year (covered in Session III and V).

Billing                Transmit electronic claims and/or statements.  Print insurance forms and/or statements, follow-up letters and worker compensation forms (covered in Session III and V).

Management     Allows the printing of management and financial reports (covered in Session III and V).

Utility                 Allows entry and maintenance of all the utility files (procedures, diagnoses, insurance, referring sources, contract information, etc., covered in Session I and II).

Schedule            Allows scheduling appointments and recalls.  Prints labels, schedules and superbills (covered in Session IV, initial set up is covered in Session I).

Misc                   Contains system maintenance options such as back up, status of printers, and loading of fonts and forms to the printer (covered in Session I).

Exit                    Will allow the option of signing into another clinic, returning to the current clinic or exiting to the login prompt.

Set Up                         Allows the entry of data to establish the initial configuration of the system (covered in Session I).

Messages                   Allows the ability to modify existing or add new statement messages (such as Applied to your deductible) and the ability to modify existing or add new follow up and recall letters.

Category                     Allows the entry of categories defining the financial classification of the patient.  Categories play a part in your practice’s set up of contractual agreement with various insurance carriers.

Provider                      Allows entry of doctors and/or cost centers including license PIN#’s, addresses, etc.

Insurance                    Allows the entry of insurance companies including addresses, phone numbers, electronic billing information and more.  Various options found on the Insurance Menu also play a part in your practice’s set up of contractual agreements with various insurance carriers.

Diagnosis                    Allows the entry of diagnoses including ICD-9 code, description and whether a diagnosis is restricted by sex or age.

Procedure                   Allows the entry of panel codes consisting of one or a group of procedures including CPT code, description, modifier, and more. Various options found on the Procedure Menu also play a part in your practice’s set up of contractual agreements with various insurance carriers such as your fee schedules and unit values.

Facility                        Allows the entry of all locations where the physician(s) render services (i.e., hospitals, emergency rooms, skilled nursing facilities, etc.), including address, phone and that facilities’ Medicare and Medi-Cal provider number.

Referring                    Allows the entry of all physicians and other referral sources that refer patients to the practice.

Business                     Allows the entry of employer information including Workers’ Compensation insurance coverage, group numbers etc.

Maintenance              Contains the Purge, Update and Reverse Entry options.

Exit                             Will return to the Main Menu.

Clinic                           Allows the initial set up of clinic information, address, phone, IRS ID, etc.

Security                      Allows the set up of On-Staff users, assigning passwords, security levels, and macro groups.  This area also contains the three standard On-Staff macro groups and allows the addition, modifying and copying of these groups.

Printer                         Allows the set up of default printer destinations for each On-Staff user.  Determines printer command configuration, contains preset page length, width and more for On-Staff reports.

System                        Allows the defining of information shared between clinics.

Appointment               Allows the initial set up of the scheduling module.

Menus                        Menus is maintained by Prime Clinical Systems, Inc.  Programs allows the set up of automation and the modification of security levels per menu and/or command column option.

Help                            Maintained by Prime Clinical Systems, Inc., contains the initial set up and allows for modification of search screens entitled Selection Screen for....

Field Choices              Maintained by Prime Clinical Systems, Inc., contains the initial set up of search screens entitled Choice/Description of the Choice.

Maintenance              Contains the Purge, Update and Reverse Entry options.

Parameter                   Determines system configuration including default category, facility, billing method, etc.

Exit                             Will return to the Utility Menu.

The External Options Menu when accessed will suspend the current process and allow you to select an option from the External Options menu.  To access this menu, press [Ctrl] [E] any time after login.

Unix Shell                   Allows you to access the operating system environment (AIX or UNIX).

DataBase Log            Allows you to check internal errors in the error log.

Printout Log               Advises whether or not the print request was sent to the printer.

Cancel Printouts         Allows you to cancel pending printouts.

 Bridge Programs       Allows access to On-Staff’s Cron Log and any additional software applications such as Advanced Query, WordPerfect or Lotus, if applicable.

Help Menu                 Allows you to call your vendor on demand.

Load Fonts/Forms      This option is used to load the fonts and forms to the memory of the laser printer.

Tape Operation          Allows you to read, rewind, retention and verify a backup tape.  Verification of the backup tape should be performed daily or, at the very least weekly.

Modem Operation     Allows you to reset your modem.

Printer Operation       Allows you to check the status of the printers, start the print scheduler, display the devices that the printers are attached to and enable a printer.

Database Status         Allows you to determine if tables in the database are getting full.  In order to resize the database during a scheduled time to be down, the Database Status must be checked on a monthly basis.

Active Processes        Allows the freeing up of a terminal that may be frozen.

Audit Log                    Allows viewing or printing of a report that helps prevent billing errors by advising at the end of the day any data entry errors such as charges posted for a future date or without a related diagnosis.

Print Status                 Allows you to view or print the report, which indicates the reason(s), why the print job was rejected.

Mail                            Allows you to send and receive mail from other users and system messages.

Disk Space                 Displays the amount of disk space available in the computer.

Chat                            For UNIX operating systems only this option allows you to converse simultaneously with another user through a split window that appears on your screen. 

Add User                    For UNIX operating systems only, this option allows you to add new users to the operating system.*

Delete User                For UNIX operating systems only, this option allows you to delete a user from the operating system.*

View Report               Allows you to view, delete or print a summary report of how many patients were processed, what category and insurance they where in, what dollar amount was processed when printing statements, insurance forms or submitting electronic claims.

Exit                             Will return to the area of On-Staff from which you performed [Ctrl] [E].

*    For AIX operating systems, to add or delete users contact your Software Support Department.