Client Update Notes December 2011

The following Release Notes include the features and modifications made in the current update. PCS suggests you provide each department a copy of the Release Notes so they are aware of the changes which may affect their department.

In order to be aware of ALL changes in the software, please read all release notes from the version you are currently on through to the version to which you are updating.

The update may include items labeled: ATTENTION. These will IMMEDIATELY affect Billing and other daily tasks. Please be sure to notify all departments which will be affected.

Intellect Update Authorization Form:

Print, complete, sign, and return the Update Authorization Form to PCS prior to your update. Even if updating your system yourself, PCS requests you send us this completed form so we can update your Client Record with the version number to which you are updating. Knowing your version number is necessary if we find a critical error in the program and need to update clients with specific versions.

If your version is less than 9.12.01, click here.

If your version is 9.12.01 or greater, click here.

If your office runs Live Update yourself:

If you are updating your server yourself, refer to the instructions for updating your server, restarting Services, and updating workstations.

If your version is less than 9.12.01, click here.

If your version is 9.12.01 or greater, click here.

This update may include new features labeled: BETA TEST. These are new features which require additional testing in a real, live environment. If you are interested in being a Beta Test site, please contact Prime Clinical System for additional information and set up.

To read a summary of the Release Notes for versions 9.12.23 - 9.12.25, click here.

NEW FEATURE Billing --►Tele Com --►Submit Claims – 5010 Requirement for Facility POS = 11

When the Facility POS is 11 and the Group NPI number is the same as the Facility NPI number, ANSI 5010 requirements state the Facility Name, Address, and NPI should be excluded from the electronic claim. This requirement does not apply to paper claims, therefore HCFA Box 32 must still contain the Facility Name, Address, and NPI when billing on paper.

Prior to this version, you would need to remove the Facility Name, Address, and NPI from the Utility/Facility records where POS is 11.But this affected the paper claims. Effective this update, the requirement is programmed, meaning you do not need to remove the Facility Name, Address, and NPI.

Prior to the update, the Utility --►Procedure <Mammography> number was submitted in Loop 2400 (Service Level). To meet ENS electronic billing requirements, the program now submits the Utility/Procedure <Mammography> number in Loop 2300 (Claim Level) Seg REF EW. Because the ANSI specifications state the Mammography number may be submitted in either loop, the change does not cause a rejection with other carriers. No set up changes are necessary for this modification to take affect.

Changes to the ANSI 5010 program are contained in this update, based on client rejections.

In update version 9.12.24 there is a task named 'ZipCode9' which runs every night and can update any zip code fields with a 9-digit value using the current 5-digit zip code value and its’ address field. Right now it only updates the patient zip code but in the future it can be expanded to other fields as well. It does not update the field if the source from which it fetches the data (www.usps.com) does not recognize the combination of zip code and address as a legitimate one.

This field is used for in-patient billing. A pps code may also be added to UB forms using this field.

Buttons have been added to the bottom of the Charge Review screen similar to those at the bottom of the Access Claim Report screen. Information for each button is in the online documentation.

Additionally, when completing the selection screen in the <Who> field, all charges may be selected by choosing 'X-all charges' from the drop down list. Note that the 'All Insurances' drop down option (also for the <Who> field) does not include cash patients.

Under some circumstances, when printing the Management --► Detail 'Detail Procedure Category' report, a 'column ambiguously defined' message would display. This has been corrected in this update.

Until this update, Recall letters could be automated based only on the Date entered in the Recall table. Effective this update, you may now choose to set up automated Recall letters to print based on either the Date column in the Recall screen or the calendar date the record was added.

If you already have your recall letters set to print in automation, consider the following before making any changes:

If you have your Appointment Types set up to insert records to the Recall screen based on the appointment schedule, or if the patient is a No Show.

In a previous version, if you entered dx or cpt codes, right-clicked to Remove, clicked SAVE, and then clicked POST, the program posted all procedures that had been entered in the screen, including the ones that had been removed. Clients then had to go to Charge --►Modify to delete. This has been corrected in this update so that removed codes are not included when posting.

Release Date: Multiple dates with patches were released in the first two weeks of December.

Changes to the ANSI 5010 program are contained in this update, based on client rejections.

If a payment or adjustment was applied to a charge, and the charge was then imported again from PCM, the import task could fail. This has been corrected in the update.