Intellect™
REGISTRATION MENU OPTIONS
Specialty Registration
Medi-Cal Newborn Patient Registration
In instances where the Medi-Cal patient is a newborn infant AND claims are submitted under the mother’s insurance ID, please refer to the documentation below when completing the Patient Registration and Patient Insurance screens.
1. Complete the following fields on the Registration --►Regular --► Patient screen:
1.1 <Last Name>: Enter the newborn infant’s last name. If the infant has not been named, enter the mother’s last name.
1.2 <First Name>: Enter the newborn infant’s first name. If the infant has not been named, enter ‘BABY BOY’ or ‘BABY GIRL.’
1.2.1 For PCM users in California: Effective July 1, 2020, immunization data submitted to CAIR2 for a child with a ‘placeholder name’ is not accepted.
1.3 <Gender>: Enter the newborn infant’s gender.
1.4 <DOB>: Enter the newborn infant’s date of birth.
1.5 For details on completing the other fields, refer to the documentation for Add Patient or Pediatric Patient.
2. Complete the following fields on the Registration --►Regular --► Patient Insurance screen:
2.1 <Subscriber No.>: Enter the mother’s insurance ID.
2.2 <Relation to Insured>: Select ‘19’ for child.
2.3 <Last Name>: Enter the mother’s last name.
2.4 <Insured First Name>: Enter the mother’s first name.
2.5 For details on completing on the other fields, refer to the documentation for Add Insurance.
3. When the patient receives their own Medi-Cal ID, update the insurance screen through the Registration --►Regular --► Patient --► Modify screen:
3.1 [Modify Insurance]: This option opens the existing insurance screen and allows the entry of the <Coverage To> date to end coverage under the mother’s insurance ID.
3.2 [Add Insurance]: This option allows a new insurance screen to be added.
3.3 For more details, refer to the documentation for Add Insurance.