OnSTAFF 2000
END OF QUARTER /Year Procedures
When changing the date from Main Menu/Date, On-Staff to or past March 31, June 30, September 30 and December 31, On-Staff will automatically prompt:
"Do You Wish To Close The Accounts For The Quarter?"
Answering Y will close the accounts for the quarter. Although, On-Staff will continue to prompt for closure of the quarter until the 5th of the following month even when the quarter was closed, thus once the quarter is closed, do not answer Y again until the next quarter end. Your accountant may require some periodic reports. Here are some suggestions:
Suggested Quarterly Reports:
See End of Day Procedures. (Don't change the Date yet!!)
Practice Analysis (A), (B)
Remittance Analysis (D)
Statistical By Doctor
Payment Analysis (E), (F)
Adjustment Analysis (H), (G)
END OF YEAR PROCEDURES
1. See End of Month Procedures.
2. Change the Date.
When the date is changed to or past the date entered at /Utility/Set Up/Clinic <Fiscal/Calendar Date>, On-Staff will prompt:
"Do You Wish To Close The Accounts For The Year?"
When ready, each office should answer Y to closing their accounts, or the A/R figures for that year will carry over to the next year. Answering Y will automatically update the Fiscal/Calendar Date to the end of the following year. Please note, DO NOT GO TO THE /UTILITY/SET UP/CLINIC SCREEN TO CLOSE OR CHANGE DATES! The initial dates are entered on this screen during Session I. From that point forward, dates are changed; months and years are closed through Main Menu/Date.
NOTE: ALL OPERATORS MUST BE LOGGED OFF OF THE SYSTEM ANYTIME THE DATE IS BEING CHANGED!! CHANGE THE DATE, LOG OUT, LOG BACK ON.