OnSTAFF 2000
END OF MONTH PROCEDURES
1. See End of Day Procedures. (Don't change the Date yet!!)
2. Management/Aging/Age Account
This process ages the accounts and must be run prior to running aging reports. On-Staff comes with this feature being automatically performed daily, at night, for you. Check with your Software Support Department if you are unsure of your accounts being automatically aged.
3. Closing the Month.
Make sure that you have printed the last Daily Journal and Financial Reports and balanced the totals before taking this step.
3a. Change the Date.
When the date is changed to or past the date entered at /Utility/Set Up/Clinic <Monthly Closing Date>, On-Staff will prompt:
"Do You Wish To Close The Accounts For The Month?"
When ready, each office should answer Y to closing their accounts, or the A/R figures for that month will carry over to the next month. Answering Y will automatically update the Monthly Closing Date to the end of the following month. Please note, DO NOT GO TO THE /UTILITY/SET UP/CLINIC SCREEN TO CLOSE OR CHANGE DATES! The initial dates are entered on this screen during Session I. From that point forward, dates are changed; months and years are closed through Main Menu/Date.
NOTE: ALL OPERATORS MUST BE LOGGED OFF OF THE SYSTEM ANYTIME THE DATE IS BEING CHANGED!! CHANGE THE DATE, LOG OUT, LOG BACK ON.
Suggested Month End Reports:
Statistical by Category
Credit Balance Report
Patient Statements*
* Are automated features, contact your Software Support Department to implement?